Town of Gingles June 12, 2024 Meeting Minutes

June 2024 Meeting Minutes

The regular monthly meeting was called to order by Chairman, Patrick Colgrove. Tom Riemer, Bill Pearce, Traci Beiersdorff and Laura Martinsen were present. There were 4 people in public attendance.

• The May, 2024 minutes were presented and a motion was made by Bill Pearce, seconded by Tom Riemer to approve them as written. All in favor, motion carried.
• The May, 2024 treasurer’s report was presented and a motion was made by Bill Pearce and seconded by Tom Riemer to approve the report as presented. All in favor, motion carried. Pat Colgrove asked a question regarding personal property aid. Traci Beiersdorff answered the question.

Comments by Clerk/Board – Town Clerk identified that they working on completing the Maintenance of Effort [MOE] report that is due to WI DOR by July 1st. The report is first completed by the City of Ashland Fire Chief to verify certain standards are met. From there, the Town Clerk submits the information into DOR’s website. Failure to do so on time will result in a 15% penalty on the town’s 2025 shared revenue allotment.

Town Chairman provided brief updates on some road work. Ashland County completed patching on Beaser Road yesterday. Crack sealing will begin on the usual roads.

A motion was made by Pat Colgrove to move building permits up on the agenda. Motion was seconded by Bill Pearce to approve. All in favor, motion carried. Discussion regarding trailer park standards and licenses for trailer court.

Building/Driveway Permits: A motion was made by Bill Pearce to approve a building permit for Kary Brinker. Motion was seconded by Tom Riemer to approve. All in favor, motion carried.

OLD BUSINESS:

•  ABC Road Maintenance: Chairman identified that dust control was able to be applied to ABC Road and is in pretty good shape. For the dust control, it was about 2 ¼ miles per tanker.
•  Dust Control: Chairman confirmed that three roads in township were able to get dust control. There was a little extra left over in the tanker. Extra dust control was applied to the end of the dead-end road on the south end of Holmes Road.
•  Town Trash Collection Report: Chairman confirmed he has spoken with Republic Services. No cost updates to report but this will remain an item on the agenda in coming months. Chairman added that if the town moves forward with this; an ordinance will need to be developed by August to appear on the November 2024 ballot. Chairman asked town supervisors to speak with town residents to gather their thoughts on having a trash collection at town hall vs. individual pickups.
•  Town Website Update: Town Clerk identified they have been working with Roger Peck, Owner of Superior Lighthouse, to learn the ins and outs of uploading documents onto the website. Town Clerk is optimistic that the website will “go live” in a few weeks or so. This would then become available to the public. Town Clerk added they will be uploading frequently requested documents [i.e. building permit, work in right-of-way application, absentee ballot application, etc.].

NEW BUSINESS:

• Roads:
•  Maintenance Costs for Beaser Road: Chairman was able to meet with Emmer Shields and Dave O’Donahue recently to discuss the LRIP prorgram. Discussion regarding possible funding avenues; getting a loan out from the bank, saving money over the next few years or adjusting allowable levy limit [which would need to be done by creating an ordinance and putting it an election ballot]. No concrete plans have been decided as Town will have 5 years to complete the project. Board discussion regarding current costs of items and how they are likely to increase down the road. Dave O’Donahue will work on completing the plans, getting specifics and quantities. This information will then be presented to the Board. More to come at future meetings.
•  Ordinance Created to Allow Clerk to Issue Provisional Liquor License: Chairman presented to the board an ordinance that he had typed up allowing the Clerk to issue provisional liquor licenses, as needed. A motion was made by Pat Colgrove to adopt the Provisional Liquor License ordinance which provides the Town Clerk the ability to issue a provisional liquor license. Motion was seconded by Bill Pearce to approve. All in favor, motion carried.
• Town Advocacy Council: Town Chairman presented information on Town Advocacy to the Town Board. Discussion regarding how it is different than the town’s WTA membership. By paying for an annual membership for Town Advocacy, it allows for more contact with State legislators. A motion was made by Bill Pearce to approve 2024 Advocacy Council for the Town of Gingles which costs $186/year. Motion was seconded by Tom Riemer to approve. All in favor, motion carried.
• Liquor License Applications Approval: Town Clerk provided information to the board about who has applied for liquor license renewals. Town Clerk also provided information regarding new owners of an established bar in the township but the name will be changing. A motion was made by Pat Colgrove to approve a provisional license for Boomer’s. Motion was seconded by Tom Riemer to approve. A motion was made by Pat Colgrove to approve liquor license renewal applications by: Airport Inn, The Gathering Barn, ABC Raceway and Shaggy Dog Farm. A liquor license renewal will be provided to Barrel Inn, contingent on payment of personal property tax. Motion was seconded by Tom Riemer to approve. All in favor, motion carried.

Public Comment: County board member [representing Town of Gingles], George Bussey reiterated that Tom Riemer, one of Town’s Supervisors is now on the Ashland County board as well.

•  George Bussey also identified that he is on the Land & Conservation board, Health & Human Services board, and Ag & Extension. Tom Riemer is on Ag & Extension board and County Highway board.

-The regular monthly board meeting will be held on Wednesday, July 10, 2024 at 7:00 PM.

-The bills were submitted and authorized to be paid by Board signature.

-Meeting was adjourned.

Laura Martinsen, Clerk