July 2023 Minutes
Town of Gingles July 12, 2023 Meeting Minutes
The regular monthly meeting was called to order by Chairman, Patrick Colgrove. Tom Riemer, Laura Martinsen and Traci Beiersdorff were present. Bill Pearce was absent. There was one person in public attendance.
The June 2023 minutes were presented and a motion was made by Pat Colgrove, seconded by Tom Riemer to approve them as written. All in favor, motion carried.
The June 2023 treasurer’s report was presented and a motion was made by Tom Riemer and seconded by Pat Colgrove to approve the report as presented. All in favor, motion carried.
Comments by Clerk/Board –A resident, from the Town of Gingles, was present and talked about putting in a new culvert and moving it further back. Discussion with board regarding specifics. Pat will speak to Bruce next week [when he is back from vacation] to discuss the county being involved with a back-hoe due to sloped sides and ditching upstream. Town Clerk provided resident a work in right-of-way permit to complete. Resident will complete and give it back to Town Chairman. Discussion regarding sizes and cost for the application.
Town Clerk identified they have been informed by County Clerk that Wisconsin Elections Commission has updated the Absentee Ballots envelopes. Starting in 2024, the new envelopes must be used. County Clerk identified that in years past the County has paid for the cost and was inquiring if the town was going to authorize her to apply for a grant to offset the cost of the envelopes, on the town’s behalf. Verified that the County Clerk can do so. Town Clerk will notify County Clerk this.
Chairman identified that Northern Natural Gas Company is nearly done with their project. Town Clerk was asked to create an invoice for repair of Griffiths Road. Once complete, Chairman will send this to the appropriate person at NNG.
Town Clerk also identified they had been contacted by an individual that had reached out stating her father-in-law, who lived in the township, passed away. Her husband is listed on the deed and they were concerned the house should be deemed inhabitable and the value of the home is less than what it was assessed for. Individual will be instructed to reach out to the Town’s Assessor, Walt Hughes.
Old Business:
Roads:
Seal Coat Project: Scott Construction was awarded the project.
Roadside Mowing & Brushing: County is doing the brushing. Town will receive an invoice for the completed work.
Road Patching: Discussion regarding Beaser Road and that it is getting close to getting beyond hand patching. More discussion on this to come.
Beaser Culvert Assessment: Pat met with Dave O’Donahue who is working to get some estimates together. Once finalized, information will be brought to the board for additional discussion. Discussion that there are no state grant programs for culvert replacements [only bridges].
STP Local SFY2024-2029 Road Program Application: Application is due on August 31st and Pat will work on completing it by then. Discussion in the event that the Town is not awarded the funds for projects identified.
Town Hall Handicap Handicap Access Project: Discussion regarding the different possible options. More discussion at a future meeting.
Gravel Road Project: Discussion regarding possibly moving some funds to pay for the project.
Dust Control: Project was completed today and got everything covered. Price went to $1.36 per gallon.
New Business:
ARPA Transfer: A motion was made by Pat to pay KV Build $46,150.08. Motion was seconded by Tom to approve. All in favor, motion carried. A motion was made by Tom to transfer the remaining ARPA balance to the general fund. Motion was seconded by Bill to approve. All in favor, motion carried.
Contract with Associated Appraisals: Town Clerk identified they received a certified letter from Associated Appraisals stating they will no longer be contracting with the town after the end of the year. The decision was made by Associated Appraisals to focus on larger municipalities and cities. Town Clerk collaborated with another nearby Clerk to discuss who they use. Town Clerk was encouraged to check out the County’s website which identifies which each town [and the City of Ashland uses]. Chairman asked Town Clerk to draft a letter to send out to different assessors in the area. The letter will be brought to the next board meeting for additional discussion.
Discussion on alcohol ordinance: Town Clerk identified they had been contacted by the owners of The Gathering Barn wondering if they were allowed to sell remaining liquor to guests attending after an event is done. Town Clerk collaborated with Wisconsin Towns Association and was informed it is allowed if the town has an ordinance allowing it. Town of Gingles does not have such ordinance. With this being said, The Gathering Barn must follow State law on this situation. Town Clerk will inform owners of this.
Public Comment: None
Building/Driveway Permits: None
-The next regular monthly meeting was scheduled for August 9, 2023 at 7:00 p.m.
– -The bills were submitted and authorized to be paid by board signature.
-Meeting was adjourned.
Laura Martinsen, Clerk